Supplier Payments
University funds may only be used on items that are for University business and by obtaining the lowest price for the item. University funds cannot be used on non-state employees unless it is part of official hospitality, promotional items, or for services provided to the University.
Invoices should be paid in a timely manner to ensure compliance with the State of Kansas Prompt Payment Act
In the event that a payment is a rush (the invoice is past the deadline or the deadline is approaching) an email notification will need to be sent to the following email addresses to notify the Business Office of the rush: apayable@fhsu.edu and accountingoffice@fhsu.edu
Pre-Payment Policy
Please visit the FHSU Training Library-Workday-Workday Resources for Faculty and Staff-Administrative-Business Office-Supplier Invoices to access instructions/procedures for the following:
- Create Supplier Invoice
- Create Supplier Invoice from Workbench-FH Only
- Find Existing Supplier Invoices
Please visit the FHSU Training Library-Workday-Workday Resources for Faculty and Staff-Administrative-Business Office-Supplier-Employee Procedures to access instructions/procedures for the following:
- Find Existing Suppliers and Create Supplier Request
Types of Supplier Requests:
- State-Approved Suppliers: A W-9 is required and the Supplier will be sent a check from the State (supplier invoice)
- Non-State Suppliers: A W-9 is required and the check will be done from within the FHSU campus. This is ONLY used for Athletic (AT) or Student Activity (SA) checks.
- P-card Only Suppliers: This is to be used when you are paying a Supplier with your p-card. No W-9 is required.